The Journal · Planning
When to send invitations for weddings, birthdays & christenings
Timing is everything, especially when it comes to sending out invitations. Whether you're planning a wedding, throwing a birthday bash or organising a christening, knowing when to send your invites is crucial for ensuring your guests have enough notice to save the date, RSVP and prepare accordingly.
Wedding invitations 💍
Weddings are one of the most formal events you'll plan, and your invitations should reflect both your style and your timeline.
- Save the Dates: 6–12 months before the wedding. Especially important for destination weddings or if many guests are travelling.
- Formal invitations: 6–8 weeks before the big day. This gives guests enough time to RSVP and make arrangements.
Tips: Request RSVPs 3–4 weeks before the wedding. During holidays or peak travel season, send invites up to 3 months in advance. Consider digital RSVPs for easier tracking.
Birthday party invitations 🎉
- Adult birthday parties: 4–6 weeks in advance to allow time for babysitters and travel plans.
- Children's parties: 3–4 weeks before the event. Parents often have busy schedules, so early notice increases attendance.
Tips: For themed parties or activities (bowling, cinema), include clear details. For surprise parties, send about 6 weeks in advance and clearly note the surprise element.
Christening & baptism invitations 👶
- Christening invitations: 4–6 weeks before the date, especially if guests are travelling or need to book time off.
Tips: Confirm the date and time with your place of worship first. Include post-ceremony plans (like lunch or a small reception) so guests know what to expect. Keep the tone warm and personal.
Final thoughts
Sending invites at the right time helps set the tone for your event and ensures the people you care about can be there to celebrate with you. Too early and guests may forget; too late and you risk clashing with their schedules. Get it just right and those RSVPs will roll in.